Meeting Minutes

Make every meeting count

Before Minsilo: unfocused meetings without a clear agenda; notes all over the place; hard to reference what you discussed in past meetings.

After Minsilo: focused meetings; every note, decision, and action item from your meetings in one place.

Stop having unproductive meetings

Minsilo was thoughtfully built to help managers conduct more focused and productive meetings.

Start with the right agenda

Use one of dozens of templates to set an agenda that keeps the meeting focused. Minsilo makes it simple to ensure your meetings provide strategic value.
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Designed for remote work
No matter how you conduct your meetings – in person, over the phone or via video conferencing– Minsilo is built to keep your team on track.

Record every takeaway, decision and action item

During your meeting, use Minsilo to jot down your takeaways, decisions and action items. You'll be able to reference these later. You can even connect each decision to your strategy.
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Keep every meeting in one place

After each meeting, your notes, decisions and action items will be available in one place. Help your team save time finding the key points from the last meeting. Prevent important takeaways from slipping through the cracks.
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The first step to better meetings

Use Minsilo for all types of meetings

Daily Standups
Sprint Retrospectives
Alignment Checkpoints
Brainstorming Meetings
Leadership meetings
Town halls
Weekly Team Meetings
Design Thinking
Product Demos
Designed For

Managers

Engineering Teams
Marketing Teams
Knowledge Workers

How to have better meetings

The secret to having more effective meetings is to start with a meaningful agenda. Holding meetings without first setting an agenda is an easy way to waste time on a meeting that drags on.

Before sending out a meeting invitation, consider drafting an agenda for the meeting. An effective agenda consists of the following points:

  • Objective: what is the purpose of this meeting?
  • Justification: why is this a meeting? Why is an email insufficient?
  • Desired outcome: what are we looking to accomplish by this meeting?
  • Key areas to discuss: provide a rough outline of what you'll discuss during your meeting. These will be the talking points for the participants of this meeting.
  • Questions to be answered: what do you wish to have an answer to by the end of the meeting?

You should not proceed with scheduling the meeting until you can answer each of these questions. Don't worry about being wordy or too specific; it's safe to proceed as long as you can briefly answer each of the previously mentioned questions.

If you're not sure how to start with your meeting agenda, consider checking out Minsilo. Minsilo can help you write your agenda, share it with your team, and use it as an outline for your next meeting. And since it lives in the same tool you use for strategic planning, you can easily pull in content from your business' strategy.

What kinds of meetings should we have?

Meetings are great tools for a number of situations. Consider having a meeting only when you:

  1. Have to make a decision that requires input from others.
  2. Need to collaborate on solving a problem.
  3. Want to efficiently ideate, such as during a Design Thinking meeting.
  4. Are teaching others a skill.
  5. Want to strengthen relationships, build camaraderie, and bring people together.
  6. Need to urgently communicate something about the business.

While many dread pointless meetings, sticking to the above types of meetings will help to prevent Zoom fatigue and burnout.

What kinds of meetings should we avoid?

Not everything should be a meeting. In particular, avoid having meetings that:

  1. Are focused on status updates. These types of meetings should be done asynchronously. Consider using a tool like Minsilo or sending an email to your team.
  2. Lack a clear agenda. Everybody should understand the purpose and objective of the meeting beforehand.
  3. Don't involve making a decision, brainstorming, or problem-solving.

Instead of conducting low-impact meetings, consider posting a status update in Minsilo, recording a video using a tool like Loom to share a demo with your team, or sending an email detailing an announcement.

What if people don't read my emails? Should we hold a meeting then?

Likely not. It's critical for managers to limit the volume of information being shared with your team. The rule of "less is more" applies here: sharing too much information with your team is distracting and can undermine your team's productivity.

Besides, meetings are less than effective. According to research conducted by Atlassian, 50% of meetings are a waste of time. In the same study, Atlassian also found that 91% of attendees admitted to daydreaming during the meetings, while 73% of respondents admitted to doing other work during those same meetings.

Instead of having more meetings, focusing on only sharing relevant and actionable information with your team. By limiting the volume of inbound distractions and information to your team, you'll increase their productivity, decrease burnout, and keep your people focused on the work that drives results.